At Sovereign Minds, we are committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal information when you visit our website or interact with us online.

Who We Are

We are Sovereign Minds, a non-profit organisation based in the United Kingdom. We provide educational programmes and resources for young people. Our website is currently in development, but we want to ensure your personal data is handled transparently and responsibly from the outset.

What Information We Collect

When you visit our website or interact with us through forms, newsletters, or event sign-ups, we may collect:

• Name
• Email address
• Phone number (if provided)
• School/Institution name (if applicable)
• Your preferences and interests
• Technical information such as IP address, browser type, device type, and how you use our site
  

We only collect the data necessary to provide our services, communicate with you effectively, and improve your experience.

How We Use Your Data

We use your personal data to:

• Provide information about our educational programmes
• Communicate upcoming events, courses, or opportunities
• Send email newsletters (with your consent)
• Understand user engagement with our website
• Improve our services and website functionality
  

We rely on legitimate interests and consent (where required) as our lawful bases for processing your personal data under UK GDPR.

Marketing and Communications

We use HubSpot as our marketing platform to manage communications, such as newsletters, email campaigns, and website forms. By providing your information, you understand that your data may be transferred to HubSpot for processing in accordance with their Privacy Policy.

You can opt out of receiving marketing emails at any time by clicking the “unsubscribe” link in our emails or contacting us directly.

Data Sharing and Third Parties

We do not sell your data. We may share your data with trusted third-party providers (such as HubSpot or email delivery services) who support our website or marketing activities. These providers are bound by data protection obligations and only process data on our instructions.

We will never share your data for commercial gain or with unauthorised parties.

How We Store Your Data

We store your data securely and only for as long as necessary to fulfil the purposes for which it was collected, including legal, accounting, or reporting requirements.

We take appropriate security measures to prevent your personal information from being accidentally lost, used, or accessed unlawfully.

Your Data Protection Rights

Under the UK GDPR, you have the right to:

• Access your personal data
• Request correction of your data
• Request erasure of your data
• Object to or restrict processing
• Withdraw your consent at any time
• Lodge a complaint with the Information Commissioner’s Office (ICO)
  

To exercise any of these rights, please contact us at:

📧 info@sovereignminds.org.uk

Cookies

We may use cookies and similar technologies to analyse website traffic, personalise content, and enhance user experience. You will be informed of this via our cookie banner, where you can manage your preferences.

Changes to This Policy

As our website and services develop, we may update this policy. When we do, we will revise the “Effective Date” above and clearly communicate significant changes.

Contact Us

If you have any questions about this policy or how we handle your data, feel free to reach out to us.